For the employment of refugees, some formalities are required that are self-evident for German employees. This page lists some FAQs on this:
Refugees from Ukraine can open a basic account - this also applies to persons who only have a Ukrainian ID card. In addition, documents proving legal residence in Germany should be kept ready (e.g. residence title, fictitious certificate, proof of arrival or registration). Many banks offer a wider range of accounts for people with passports. You are free to choose which bank to open the account with - the consumer advice centres offer advice on this.
More information for people from Ukraine on everyday life in Germany can be found on the Handbook Germany homepage.
The allocation of the identification number at the Federal Central Tax Office is automatically triggered when the refugees register at the competent registration office of the place of accommodation - this can also be the place of the initial reception centre. If the identification number is not yet available, the employer can apply the expected wage tax deduction characteristics for a period of up to three months.
Before taking up employment, refugees from Ukraine currently receive basic benefits according to the Asylum Seekers' Benefits Act. As of 01.06.22 refugees from Ukraine receive benefits via the Job Centre according to SGB II or SGB XII after their registration and are thus also covered by health insurance. If employment subject to social insurance is taken up, immediate health insurance is possible and necessary. When the employment contract is concluded, the person can then choose the health insurance fund himself or herself, or the employer registers him or her with a statutory health insurance fund.
More information can be found on the homepage Netzwerk Unternehmen integrieren Flüchtlinge.
The same rules apply to social insurance as to German employees. With the start of employment subject to social insurance, refugees are automatically covered by social insurance, i.e. they are members of unemployment, pension, accident and long-term care insurance. If the person does not yet have a national insurance number, the health insurance fund applies for one from the pension insurance fund. The German Pension Insurance also offers multilingual information on the German social security system and the transferability of contributions paid in Germany to so-called "non-contractual foreign countries", which you can hand out to your employees if necessary.
You can find more information on the homepage of the Association of German Chambers of Industry and Commerce.
Child benefit may be available in Germany for children who have fled Ukraine. The application should only be made once the residence permit has been issued. The residence permit must allow employment for at least 6 months. Information on this benefit, including application forms in Ukrainian, can be found on the homepage of the Federal Employment Agency.
All refugees from Ukraine are entitled to take part in integration courses to learn the German language and gain knowledge about Germany, such as its history, culture and legal system. Information on the courses is provided by the Federal Office for Migration and Refugees (BAMF), where you can also find contact points in your area.
You can also find course locations in Münsterland on the BAMF homepage.
If you already have a permanent employee who has B1-level German language skills, the vocational language courses are the right option. It is already possible to apply with the fictitious certificate and for employed persons directly at the BAMF.
Get in touch and let's talk about your concerns. We will be happy to develop the next steps together with you.